Want to Resign? Here Are the Steps to Writing a Resignation Letter

Steps to Writing a Resignation Letter

Having a job really should be something that we are grateful for, especially more people who are still having trouble finding work. But after all, things that happen in the company may make you no longer comfortable with the work you are doing now.

Superiors don’t appreciate it, the work environment is negative, the workplace is too far away, your work doesn’t match passion, and so on. Because of these things, you are starting to think of resigning and finding a new job elsewhere. Resigning and starting a new life is not as easy as just disappearing from where you work now.

There are some things you should pay attention to and do, related to the ethics of resignation and the letter of resignation that you have to make. This time let’s talk about everything about the letter of resignation, click the link below to immediately read the points you want to know!

Resignation Letter: Types of Resignations

One Month Notice

As the name implies, one month notice means one month’s notice before you officially resign from your place of work. Notifying you one month in advance means you give your employer a place to work to find someone else to replace your position.

If they get the right replacement for less than one month, you can also participate in helping him understand the duties and responsibilities that will be carried out after you leave. Therefore, one month notice is a fairly standard resignation at workplaces.

Resignation Letter Things That Must Be Prepared and Noticed

Resignation Letter Things That Must Be Prepared and Noticed

Two-Weeks’ Notice

In addition to the one month notice, there is also a two-week ’notice, which is a notice of resignation two weeks in advance. Compared to one month’s notice, this two-week notice is more “sudden”, and may be rejected by the company. Unless, your reasons for coming out are really urgent and quite logical for the company. For example, because of illness, family matters, your new workplace needs you as soon as possible, and so forth.

If in your letter of resignation your reason is not stated, you must explain it when you submit it, or if asked by your supervisor. That way, as much as possible you leave your workplace with a good relationship that is still awake.

Resignation Letter: Things That Must Be Prepared and Noticed

Discuss with your boss

Before you decide to actually submit a letter of resignation, you should first discuss these desires with your boss. Because your boss is the one who has been working with you, he will better understand how the situation and your work performance so far. You can start an informal conversation with him, stating the reason why you want to resign.

If your reasons are related to work culture or environment, your boss might be able to provide a good and appropriate solution. To be sure, let your boss know your desires, so he can prepare for what will happen.
Be clear about your reasons and goals. If for no reason, it’s not possible that you won’t just come out? Therefore, before you write your resignation letter, let’s be clear about what exactly your reasons and goals resign.

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Is it because the workplace is not suitable, or is it because you have had a better chance? Whatever it is, make sure you really know the reason. Do not forget also to clarify your goals, what will you do after leaving the workplace. Helping parents, working somewhere else, or opening their own business? Whatever it is make sure you know it yourself!

Check Contract

Well, this one also you need to consider before resigning. Try to remember and check the contract that you signed and agreed at the beginning of your work. Is there a certain time period before you can resign from the company?

Three-month contract, one year, or even two to three years? If there is, try to check the terms, what are the consequences if you violate the agreement. Usually, the consequences are in the form of payment of a certain value raised by the company, or the value of salary for the remainder of the contract period. So, pay close attention to how the contract terms that you have at the company, related to your time period must be at the company.

Adhere to Time of Resignation

Policies of each company related to resignation will certainly vary, including also related to the time of resignation. As per our discussion at the beginning, the term that is commonly used is one month notice, also two weeks’ notice. Make sure you know which time policy your company uses.

Certainly, do not be sudden and as much as possible provide information well in advance before you officially get out. This will certainly be related to your successor, and to whom your tasks will be transferred later.

Write a letter

A company that has a good structure and working system certainly has procedures for everything, including resignation. You certainly can’t just send a short message, or speak verbally, and then leave your workplace. In general, there must be a resignation letter that you made and submitted. Can it to your boss, or the HRD, depending on the policies of your company. So, you are accepted to work there well, and even resign well yes.

Preparing for a Re-Offer

When you convey your wishes regarding resignation, it may be that the reaction given by your boss is to ask why, as well as arrest you. Moreover, if you actually like your current workplace, but get a financial offer and a better career path. Or, if you are needed by your company, and they see that you have enormous potential. Be prepared to get a re-offer from the company you work for. They may offer salary increases, bonuses, facilities, or even promotions.

Therefore, you must consider carefully before making a decision. If it turns out that your heart and mind are no longer in the company, resigning can be the best choice, no matter what your company offers.

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Return Assets

While working, what assets or facilities did you receive from the company? Cellphones, cameras, recorders, vehicles, or whatever the office gave you when you were officially an employee. Well, whatever it is, try to remember everything and return it to the boss or certain section that takes care of the procurement of goods in the office. Because you no longer work there, those items are automatically no longer your right.

Delegate Work

Well, this is also important to note. Because the position you leave will be filled by others, it is important for you to delegate your work, duties and responsibilities so far. Do not let your company become “lame” when your position is empty, because the work is not touched.

Describe all your work, and see to whom it can be delegated. Is it temporary to certain divisions or people, or is there already one person who will indeed replace your position? If it turns out already exists, you can also help him “get acquainted” with the position, as well as adapt to the work culture in your place.

Ask for References

If your resignation submission has been approved, you can ask if your boss is willing to provide references for you. The goal is for parties from your prospective company who need references and a description of yourself to receive information from your boss. If they are willing, you can put their name and contact in the containers to find work, for example in this Glints, or if requested by HR of your new company.

Savings Funds

What you need to remember, when you quit the company, your income will automatically stop anyway. Even if you immediately get a job in a new place, it means there will be a span of one month until you receive a salary at the new company. So, make sure you manage your finances well until the payday.

Moreover, if you do not get a job immediately after you resign, it means that your savings must be sufficient for your daily needs. Or, if you want to open a business, make sure during work you have saved enough, until it can become capital money for your business huh.

CV & LinkedIn updates

Finding a new job means you have to fix your CV (Curriculum Vitae) and resume that you haven’t touched in a long time. Updating your data, your final position, or perhaps changing the design and color of your CV can be a good first step in finding a new job.

Don’t forget to update your profile on job search social media like LinkedIn or even this Glints. You can also activate notifications that you are open to job offers, so other people can know that they can give you a job opportunity. If so, you can also start searching for and applying for various job vacancies that would suit you.

How to Make a Good and Polite Resignation Letter
Every job that you do, of course has its own risks. Not infrequently, a person feels bored and tired of a job he is carrying out due to factors from oneself and from an unsupportive work environment.

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If you have this, not a few people who decide to resign or quit the job. When you want to resign from the company, of course you have to make a formal letter called a resignation letter. In making it, of course this letter must be well-made and polite.

Although you can just send an email to the HRD or supervisor to submit your resignation. However, it would be nice if you make a resignation letter and give it to your supervisor or HRD where you work. Just believe, if you do your resignation politely and well, then it will be useful for you in the future. Could be, if you leave well, then your company will recommend a new company that you can also apply after leaving your company before.

Tips on Writing Resignation Letters

There are things you should consider before writing your resignation letter, including the following:

  • Write the letter of resignation as clearly as possible along with the purpose of your resignation
  • Use polite and polite language too
  • Give a clear reason why you resigned
  • Please state the reasons for your resignation in a concise and clear manner
  • Find the most appropriate time to resign
  • Do not let you resign at the wrong time and make your boss angry
  • Thanking the boss for giving you the opportunity to study and work in his company
  • Include the time and date you began to resign
  • Do not let you resign suddenly and in a hurry
  • Don’t leave the work unfinished or ignore the unfinished work

A very important right to pay attention to is always positive thinking even in any situation and condition. Don’t hesitate to move forward if you already feel uncomfortable where you work now. Just believe that there will be new jobs coming in and more suitable for you. So, keep fighting to get a new job in a new place.


Those are just a few examples of letters of resignation that you can make and adjust to the reason you left the old company. The most important thing is that you have to confirm with the company first before submitting a resignation letter. Also complete your previous tasks and don’t be left neglected.

The most important thing is to make a resignation letter with the correct reasons and also use polite and polite language. After this, you also don’t forget to make a new application letter to apply to other companies.

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