Payroll – How to Make a Company Employee Salary Report

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Are you looking for an easy way to make an employee salary report? If you haven’t used the existing online payroll software, maybe you can use the Microsoft Excel format that is commonly used by many small companies. Making it is quite easy for the number of employees that are not too many.

Here are some information that you can include in your employee salary report:

  • General information

Enter general information about your company such as name, address, location and telephone number. Fill in the position and department of the employee concerned.
Salary Period

This important information is mandatory and changes following the current month. The payday set by the company must be stated in the slip so that it does not cause confusion in the future if it is to be matched with proof of transfer or payment.

  • Employee Personal Data

Use a 2-step system to ensure the right employees receive the right amount of payment. Full name, department, position, employee number, ID card number, or date of birth. This combination of data can distinguish between employees who have the same first or last name and avoid payment errors.

  • Tax Information

Tax information shows the employee’s tax payment data from the salary and benefits received. It also creates transparency and order in fulfilling responsibilities to the government.

  • Nominal Employee Salary

Salaries given to employees can be of several types.

Know the Types of Salary

  • Basic salary

Regular income received by employees through standard working hours during a certain payment period.

  • Allowances

Additional income earned based on certain incentives or criteria, such as meal allowances, job allowances, transport allowances, and others.

What are the benefits of e-slip

The benefits e-slip

  • Bonus

According to the system applied by the company and given information for the period.

  • Salary cuts

Include salary deductions (if any) that are charged to employees. Common components that are usually deducted are tax and insurance. If there are companies that bear this component, it can also be written as a benefit and still be seen in pieces for the sake of good administration.

  • Total Salary

After everything is completed, the most important part for employees in general is the amount of Net that they get. Make a revenue scheme minus clear deductions so that it’s easy to read and understand. Employees become financially aware of their rights and obligations towards the company and the country.

How to Make a Company Employee Salary Report Frequently Asked Questions (FAQs)

Anyway, you may have several questions about making a Company Employee Salary Report properly. You should keep your questions while we have provided the answers below. Yes, there are some popular questions about How to Make a Company Employee Salary Report that we got from the readers. With no talk too much, here the lists are:

How do you set salary for employees?

Anyway, there are some basic things you need to apply to set the salary for employees. And, here the lists are:

  1. Assess the Position. Before determining a salary scale, it’s important to assess the value of the position for which you’re going to pay
  2. Research Wages. A key component to determining a salary scale is offering competitive payment
  3. Determine a Max and Min
  4. Decide How You’ll Pay
  5. Be Flexible and Open to Negotiation.
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How do companies determine salary?

For the new employees, it is okay to understand how a company determine the salary for each employees. Basically, it consists of a minimum pay rate, a maximum pay rate, and a series of mid-range opportunities for pay increases. Then, all of them are based on market pay rates, established through market pay studies, for people doing similar work in similar industries in the same region of the country.

What is the formula for salary?

Then, you have to find your total gross earnings, before deductions, on your pay stub. Then, you can multiply this amount by the number of paychecks you receive each year to calculate your total annual salary. Just be sure that you are paid biweekly, and your total gross salary is $1,900. And for the rest, you can calculate your annual salary with the equation $1,900 x 26 = $49,400.

How do you create a salary scale?

You know, you are able to create your own salary scale by following these simple steps. Here the lists are:

  1. Establish value for each position in your company
  2. Consider your company’s competitive posture
  3. Define compensate leverage for your company
  4. Look at external inequalities
  5. Develop a salary structure for your organization.

How do you create a salary structure for an Organisation?

All of us know that to create a salary scale, we need to develop the salary structure on our own company or organization. So, here the simple tips that you can do to make your own structure based on your organization or company:

  1. Establish your compensation philosophy
  2. Gather market data
  3. Identify benchmark jobs
  4. Measure your market position
  5. Calculate the compa-ratio
  6. Check your budget
  7. Start allocating

Benefits of Using an Online Salary Slip

Being efficient at work is an important value for every company instrument, including the HR department. HR has a very important role in maintaining relations between employees and the company, no doubt HR is a representation of the company in meeting employee requests for its HR data. One of the things that is often demanded by employees is a salary slip. Is the pay slip required by the company to employees?

The company is required to provide salary slips to all employees. The purpose of this salary slip is to provide written evidence if an employee feels that his salary has not been paid, and this salary slip is considered as strong evidence that the employee’s rights have been fulfilled by the company.

Currently there are 2 ways to make a salary slip that is automatically using payroll software (generate e-slip) or using conventional or manual methods and printed on carbon paper. However, the way this manual is becoming obsolete, companies are slowly beginning to switch to using the features provided by payroll software by sending salary slips to employee e-mails or commonly called E-Slips.

Then, what are the benefits of e-slip?

  • Efficient
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Conventional salary slips require at least 1 HRD & Payroll employee to make pay slips through Microsoft Excel first then print them on carbon paper using a dotmatriks printer. Sometimes dotmatrix print is done separately per department and requires re-setting.

Of course this takes a lot of time compared to being sent using e-slip and is immediately received in the e-mail of each employee. From the employee side it will also be more efficient because there is no need to have to first ask HRD & Payroll.

  • On time

When the pay process is complete, using payroll software, the system can automatically issue an e-slip so that employees do not have to wait for the completion of the salary slip printing. In general, if you use conventional salary slips, salary slips will be distributed to employees a few days after the salary.

  • According to the needs

With e-slip employees can determine whether to print the slip or not. If there is a need, employees can print their own slips and if not necessary, they do not need to be printed. This also has an impact by reducing paper usage so that it is more environmentally friendly.

If your company is still using manual or conventional methods in providing pay slips for hundreds or even thousands of employees, then you should start switching to using payroll software to simplify your HR & Payroll operations.

Steps to Simplify Payroll Management

One of the most important processes in your business is managing payroll. Payroll or payroll system must go through a complicated and complicated management process. The complexity of managing payroll is always there even though you have used the best payroll software. How so? Payroll cannot be accurate, efficient, and effective if it only relies on the system, you also need a special management to manage payroll.

Payroll governance is not only meant as an important element for your company. Payroll also plays a big role in the development of your employees. Of course your employees will expect salaries to be paid quickly, regularly and accurately. If the payroll system in your company is ineffective, it will directly affect the emotions of your employees. This will then affect the company’s productivity.

According to research conducted by Sage Accounting, the payroll process itself will spend more than 35% on average HRD time. Given that the tasks that must be done HRD is not only limited to payroll, it’s good for you to simplify payroll governance. Here are four easy steps you can take to simplify payroll management.

Proper data structuring

Each payroll manager in a company must wrestle with a variety of data every day. There are hundreds or even thousands of data related to numbers, letters, names, notes, and reports that must be managed. They also have to deal with rules, regulations, as well as tight deadlines.

This clearly will hamper the payroll management process. Employee data scattered about, inaccurate company transactions, and regulations that are out of dated will make payroll chaotic. For this, you need to organize your company’s data in a detailed and accurate way. In addition, proper data management will also make the company’s operating time more efficient.

 Not only does it compile data correctly, you also have to adjust it so that your company’s data and information is truly updated. So, you will get data that is really relevant for the current condition of the company. If you find outdated data, separate it from data that is still relevant to the current situation and conditions. The right HRD software can help you to do this task.


So that the way you set up your payroll is right, consider auditing regularly. Especially if you receive complaints from your employees regarding payroll. As a solution to this, you can do a detailed audit of the workflow, make a detailed list of each work process in your company from beginning to end.

By investigating the company’s workflow, you will be able to find redundancy, blockages, and other problems that cause the payroll governance process to become problematic. Assessing and reviewing every process in your company’s workflow is a good approach for your employees.

Always get the latest information

Tax policies in Indonesia often experience changes, especially with policies related to the payroll system. Therefore, you must always keep abreast of developments from the bodies that issue these policies. Make sure you don’t miss the latest information released by the government.

Missing the latest updates from the government will make your payroll chaotic. For example, you might already feel confident in managing a company’s payroll, but that won’t mean anything if you don’t set taxes according to the latest policy issued by the government. So that this does not happen, get information from relevant parties or you can get it through a reliable news site.

Communication is key

The three points above will be meaningless if you do not communicate matters related to payroll to your employees. By making clear and consistent communication, you can minimize the risks in managing payroll, such as employees who get a salary below the number they should.

So that cases like this do not happen to your company, at least do the communication related to the way payroll, classification of your employees, your employee’s obligation report, and also the company’s procedures related to handling the mismanagement of payroll. These things will make your company’s payroll management look more transparent to employees.


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