How to Create Resignation Letter
The time has come for you to make a difference, whether through a new career or just a new challenge. The procedure for resigning is quite simple: give notice, it is better if in advance. However, if you do not want to end the relationship that cannot be repaired in the future and create obstacles to future opportunities, you must act cautiously and wisely.
Resigning is easy, but resigning in an honorable way is not easy. This article contains ways for someone to be able to resign as best he can without leaving a problem.
Method 1 Choosing the Right Time to Resign
Try to leave a good impression
Some people submit their resignations when they feel tired and cannot do their jobs anymore. This feeling of fatigue often decreases productivity. Even though this is a feeling that can be understood, you must do everything you can to try to do the last project as much as possible. You want recommendations from your boss later (or you might work with him again). The best thing is if you can be remembered as a hard worker who devotes everything while working.
Get to know all types of benefits that qualify for you. If you are going to be laid off, you may get severance pay or the option to take benefits for unemployed people (unemployment benefits provided by countries such as the United States). This is very useful if you haven’t got a new job. Resigning from a job position will keep you from getting anything. You might be better off receiving these benefits while looking for another job.
Plan to give notice. If you want to resign in good condition and possible, don’t let your boss struggle and struggle to fill your position. Give notice at least two weeks in advance (or the minimum notice time specified in the employment contract if it can be used) so that your employer can prepare another employee to replace your position or have time to arrange employee changes.
Even though your employment contract does not set a time for notification of resignation, you must submit a notice of around 2-3 weeks as a form of courtesy to your employer. If it is less than two weeks, your boss may not have an adequate replacement. If more than three weeks your boss will wonder why you are still in the office.
Keep your resignation a secret
If you have made a decision, do not notify all office employees until the notice is received by your supervisor. Think ahead, like a general, and know that knowledge is power.
Give your supervisor or supervisor time to digest and process the information. If the company gives an attractive offer back, then it would be ridiculous if you have told your plans to colleagues.
Look for ways in which your resignation should be communicated to other employees when you have talked to your boss. Your boss might send an email to all parts of the company or he asks you to send a notification personally. Do not share your resignation with anyone before you discuss these details with your boss.
Complete the unfinished work
This is a good and wise thing to do. Your boss and coworkers will appreciate it. Complete the work that you handle and prepare guidelines for people who will fill your position. Consider creating a file describing long-term projects and other important things that you are working on that your successor might need to know. Make sure all files are stored sequentially, labeled, and easy to find. You certainly don’t want confused coworkers to call you after you leave the company because they can’t find one of the files.
This step is very important if you work in a team. After you give notice two weeks in advance, discuss it with your team, who will carry out certain tasks until there is a replacement for you.
Know what you cannot write in your resignation letter
Don’t write something rude, insulting, or cruel. You might still be in contact with your boss later (you might work with him again) so it’s better to write something respectful in the letter. Because if you don’t, your short, bad words will come back to haunt you.
Examples that may not be written: “Mr. Andri: I stopped working. I hate working here. You are an annoying and stupid person. You also owe me Rp 3,000,000 for vacation and sick leave. You are sickening. —Bobby. ”
Write a good resignation letter
There are some details that can distinguish between a good letter with an extraordinary letter. Follow the guidelines listed below for your letter.
A standard letter of resignation is like this: “Dear Spacely Mr.: It is an honor for me to be able to work at Spacely Sprockets, Inc. This letter is a notification that I will resign to accept a new position at another company by date [the date that is AT LEAST two weeks from the date of your conversation and letter writing]. Please accept my gratitude for the work relations that occur between us and my respectful greetings to you and all company staff. Yours faithfully, George Jetson. ”
Be friendly and respectful
If you are on good terms with your boss and may call his first name, say his first name in the letter. No need to be rigid if you and your boss call each other names. Using a first name will make the letter seem friendly and might reduce tension.
Explain that your resignation is forever
Occasionally, companies will offer back offers to employees who resign. If you believe you want to leave the company, make sure you provide the right explanation.
Write something like “I submit your resignation as [your position] is effective on [the last date you plan to be in the office.]”
Show your appreciation for working at the company
Even though you hate your job, try to find something that is praise that can be expressed. Something like “I feel like I’ve learned something great about the world of art galleries” is a compliment (despite your intention, I’ve learned a lot about the world of art galleries and I will never want to be in this field again.)
Remind about your achievements
Don’t brag, but mention some of the projects you are working on and how proud you feel. This is important because your resignation letter will be forgotten along with any negative remarks that might be put on your file by your employer. Mentioning your achievements will help you when applying for jobs that are under the same human resources department, because your files will be accessed and your achievements will be one of the things to be considered.
End with warm closing remarks
Say that you are grateful to have the opportunity to work at this company and you sincerely appreciate the people who work here (including your boss).
Say something like “I will never be able to pursue my dream to become a writer with a lot of work without the insights I have achieved in the publishing industry by working in this extraordinary company.” You can thank your boss directly and add names the name of the person you specifically appreciate.
Bring your resignation letter when discussing it with your boss
You may not send via email, because this is considered to be very unprofessional. Print the letter and give it to your boss when meeting with him to discuss your resignation.
Method 3 Meet the boss
Ask your boss for time to meet and discuss this important matter. Seeing your boss and asking for a moment is a good step. Respect the fact that your boss has work to do and may not be able to ignore everything at the moment that coincides with the time you prepare to tell this. Another option is to ask your boss if you have time to meet the next day.
This method will give him the opportunity to spend the specified time to be able to focus with your notice.
If there are many events, you will only add to the problem for him. So if possible, wait for the right time when your boss has free time to focus with your notifications.
Be prepared, get to the point, and be polite
Doing dialogue on your own beforehand will help you to be ready to dialogue with your boss. Most managers are very busy and they will appreciate your direct approach. So, undo the intention to be “reduce inconvenience”, “find the right way to say this notice,” or vice versa, express the notice indirectly. You might say something like:
I have long considered my choice here and I have decided it is time to continue my career. I am grateful to have the opportunity here, but I have to submit a resignation notice. ”
OR … “I want you to know that I have been offered a new position in another company. I am very happy to work here, but I have to submit my resignation starting from today. Do you mind if my last day is [any date since the two week notice]? ”
Be prepared to discuss the reasons for your resignation
You have been working with your boss for a long time. Whatever the reason for your resignation, he must be wondering. Prepare answers that are short and easy to understand. If you quit because you hate your job, try to arrange your answers in a safe way. Instead of saying “I hate working here,” you say, “I think it’s time to move on to different goals for my career.”
Consider the possibility of accepting a counter offer
Your boss may value you far from what you expect and he offers back. This might happen if you are polite and dignified with your resignation. You need to consider first whether you will survive for a raise, increase in benefits, promotions, or other incentives.
Meeting with your boss will be an important negotiating opportunity, so be prepared and know the outcome of the decision. If staying afloat is your choice, what makes you open to that possibility? Learn the warnings below, because a counter offer can have serious negative effects.
If you are offered a counter-offer, be sure to request that any counter-offer be stated in writing and signed. The signature consists of the signature of the supervisor, supervisor, and the HR department.
When considering a counter-offer, honestly evaluate why you want to resign or hold on. A salary increase might be a good opportunity, but it might not be able to solve problems that require a promotion (if your achievements have been ignored) or transfer to another division (if you have a personal conflict with your boss).
Emphasize the positive side
Be honest but polite. If your boss asks if he has a stake in your decision and is a factor in your resignation, then it is best to be wise and engage in diplomacy to give honest answers.
In other words, you will not help yourself by saying, “Yes, you are a bad supervisor and I (or anyone) will be better off without you,” (although this is true). You can say the truth without being cruel: “That is indeed the factor, but not the real reason. I feel our work style and approach are incompatible and we can never be united as I hope. However, all experiences here are positive. With this opportunity, I feel happy to have a new challenge. ”
Think about the future
Remember, the purpose of resigning honorably is to always put yourself in a good position where you are related at work. If you behave badly with everyone in a place that immediately becomes your former office, they probably won’t want to write a good letter of self recommendation. As part of this resignation letter, we must explain and confirm in the form of resignation date and will actually leave the company.
Acknowledgments & Apologies
In the section before the end of the resignation letter, give a sentence as a thank you for your cooperation with a company, and an apology for consciously or unconsciously making a mistake.
Example: For the sake of me, thank you as much as possible, because so far I have been willing to make me part of the company, and apologize if while working in this company there are mistakes that I have consciously or unconsciously done.
Greetings & Signatures
This section is included at the end of the letter in the lower left corner, which is written as a closing greeting and also our signature, as an official sign that we stop working from the company.
All about Resign Honorably with Resignation Letter & Find the Best Time to Quit Frequently Asked Questions (FAQs)
Anyway, you may have several questions about How to Resign Honorably with Resignation Letter & Find the Best Time to Quit. You should keep your questions while we have provided the answers below. Yes, there are some popular questions about How to Resign Honorably with Resignation Letter & Find the Best Time to Quit that we got from the readers. With no talk too much, here the lists are:
How do I tender my resignation?
Guys, you are free to quit from your job even if you think that that job cannot give the good impact for you. Even, you you must state your resignation’s plan properly. To deal with it, there are some tips to tender your resignation without hurting everyone especially your boss. And, here they are:
- Start With Your Simple Explanation. Write a simple exit letter that contains your job title, department and effective date of resignation
- Address Projects in Exit Letter. List your current projects and how close they are to completion
- Schedule a Meeting
- Handle Resignation Paperwork
- Tender Resignation Tactfully.
Do you legally have to give 2 weeks notice?
There are no federal or state laws that require an employee to provide two weeks’ notice to his or her employer before quitting. In spite of there not being a legal requirement, some employers may have company policies requiring their employees to give two weeks’ notice.
Can a resignation be rejected?
The resignation decision is the employee’s decision alone. An employer can not refuse to accept it. This is no different to dismissal being the employer’s decision, the employee can not refuse to accept that they have been dismissed in accordance with the contract.
What is the best reason to resign?
Are you difficult to find out the reasons to quit from your previous job? Our lists below may be helpful for you. So, guys! Here the best reasons that you can use to resign:
- You Found a New Job. Obviously, the best reason for quitting a job is that you’ve found a new one
- You Hate Your Job. Don’t quit your job right away, even if you hate it
- Difficult Work Environment
- Schedules and Hours
- Going Back to School
- Career Change
- You Got a Permanent Position
- What Your Gut Tells You.
- 1 How to Create Resignation Letter
- 2 Method 1 Choosing the Right Time to Resign
- 3 Method 2
- 3.1 Know what you cannot write in your resignation letter
- 3.2 Write a good resignation letter
- 3.3 Be friendly and respectful
- 3.4 Explain that your resignation is forever
- 3.5 Show your appreciation for working at the company
- 3.6 Remind about your achievements
- 3.7 End with warm closing remarks
- 3.8 Bring your resignation letter when discussing it with your boss
- 4 Method 3 Meet the boss
- 5 All about Resign Honorably with Resignation Letter & Find the Best Time to Quit Frequently Asked Questions (FAQs)