How to Make a Good and True Report for All Needs

Create Your Report Here!

Have an assignment to make a report? But confused where to start? Do not panic! Here, you will learn about everything about how to make a report which includes:

  • Definition of Report
  • Report Structure
  • Steps for Making a Report

Curious? Immediately, see the full discussion below!

Definition of Report

A report is a paper that is made by a person or group of people with the aim of being a proof of accountability for carrying out the tasks assigned. In order to be used as a material for consideration or decision making, a report must contain correct, objective, and systematic data.

Report Structure

1. Cover

Cover is a page that is located at the very beginning of a report. Similar to the paper, in the cover of a report also contains the title, identity, and information from the author.

2. Preface

Preface is a part that should not be missed in making a report. This page will serve to deliver the reader to understand what kind of report you have made. To make a preface in a report, you can see various examples of good and correct preface as a reference.

3. Table of Contents

As the name implies, the table of contents is a page in which contains a map mapping for each section, starting from the preface to the last page. To create a table of contents, you can use the table of content features in Microsoft Word or similar applications.

4. Introduction

The introduction is the initial part of the report which contains several sub-chapters such as the background and objectives of the activity.

  • Background

The background is about what factors made you compile the report. Usually, the background includes an answer from “What made you do the research / activity?”.

  • Purpose

In this section, you can explain the purpose of the activities or research that you are doing. In writing, just describe the purpose briefly and clearly.

  • Discussion

The discussion or also can be referred to as content, is a core part of the report that you make. In this section, as much as possible explain in detail and include elements of 5W + 1H. For example, if the report that you made is an activity report, then you can fill it in with:

What activities do you do?

Who participated in the activity?

Where were the activities carried out? etc.

  • Closing

Closing usually contains conclusions about the activities and reports that you have made. You can write a summary of what you have explained before in this section. In addition to conclusions, you can also add suggestions for relevant parties or obstacles that you experience during the activity.

  • Attachments

The last part is an appendix. Attachments are pages that contain various documentation about the activities that you have carried out. The documentation can be in the form of photos / pictures, tables, letters, and so on. The attachment will later represent the completeness of the report that you made.

How to Make a Good and True Report for All Needs Frequently Asked Questions (FAQs)

Anyway, you may have several questions about how to make a good and true report for all needs. You should keep your questions while we have provided the answers below. Yes, there are some popular questions about sending a formal letter to client that we got from the readers. With no talk too much, here the lists are:

What is a letter report?

Letter Report is a document to explain and share the recent programs or agenda in community, company or even any formal programs. This letter aims to evaluate and gives the trusted data about the recent programs.  A short appraisal report limited to property characteristics, valuation, and recommendation; a report by a title company as to the condition of the title on a specific date.

What is Letter report in technical writing?

Simply, a letter report is simply a communicate document designed to inform the third parties (Ex: Chief, directors, customers and so on). The “meat” of the report is in the accompanying attachments and schedules that include a legal description of the property, as well as identify and provide details for what the policy will exclude.

What are the types of report?

To make a good and true report for all needs, you have to know several types of report letter that you can use. And, here they are:

  1. Type # 2. Short or Long Reports
  2. Type # 3. Informational or Analytical Reports
  3. Type # 4. Proposal Report
  4. Type # 5. Vertical or Lateral Reports
  5. Type # 6. Internal or External Reports
  6. Type # 7. Periodic Reports
  7. Type # 8. Functional Reports

What is the main body of a report?

The body section on report letter expands and develops the material in a logical and coherent manner, reflecting the structure outlined in the Introduction. It contains a description of the findings and a discussion of them.

What are the five elements of report writing?

Then, to make a good and true report for all needs, you should be consider with five basic elements on this report letter. And, here they are:

  1. The introduction
  2. The concept of privacy
  3. Data surveillance
  4. Conclusions
  5. Recommendations.

How to Make a Good and Correct Report?

1. Choosing a Topic

The first thing you must do to make a report is of course to choose a topic. The topic in this case can be determined by the teacher / lecturer or other parties, it can also be a topic that you choose yourself to conduct a research or activity. If you choose your own topic, try to choose a topic that you like or are good at. If the topic has been determined by the teacher / lecturer, make sure you understand the terms and conditions that have been given.

How to Make a Good and True Report for All Needs

How to Make a Good and Correct Report

2. Conducting Research / Activities

After determining the topic, the next step is to conduct a research or activity that is relevant to the topic. In addition to conducting research or activities, you should also look for various references related to the topic you choose. This will help you in writing and completing the contents of the report that you will make.

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3. Create a Report Template

After you have done both of the above, it is time to create a report framework. The report framework contains a set of main ideas that illustrate the core of the report that you are creating. For example, if you make a report on internship activities, then you can first write the main ideas as follows:

  • Internship Location Profile
  • Local Potential Internship Locations
  • Main Activities of Internship
  • Results of Internship Activities etc.

The purpose of this framework is to facilitate the organization and preparation of reports that you will make.

4. Start Writing Reports

After creating the framework, now is the time to start writing your report. Don’t forget, write a report with a good and correct structure. Start writing from the introduction to the end. To write a report, use clear sentences based on available data and facts. Also pay attention to the format of the report if it has been previously determined by your teacher / lecturer.

5. Editing the Report

After finishing writing the report, don’t forget to check it first. Pay attention to every sentence and word. Look for writing errors or spelling mistakes. If there are errors, immediately edit the section so that the report can be published immediately, whether it is collected in hard copy or file (soft copy).

How to Write a Report

You have been given the task of writing a report but do not know how to begin. Don’t worry, this article can help you! Follow the steps below to write a basic report quickly.

Understanding assignments

If your teacher, professor, or supervisor provides guidance for your report, be sure to read everything (and reread). What does the assignment require? Do you have to give readers information about a topic?

In general, if you write a report for elementary, middle, or high school, you will be asked to present the topic without inserting your opinion. Another task might be to ask you to persuade readers about certain ways of looking at your topic, or analyze a topic. Ask your teacher about all the questions you might have as soon as possible.

Remember that if the purpose of writing a report is only to inform the reader, you should not put your own opinion into the report or add elements to convince the reader.

Choose the topic that you like

Feeling passionate about a topic will encourage you to do your best. Of course, sometimes you can’t choose a topic. If this is the case, try to look for things on that topic that you feel passionate about doing. Always make sure to submit the idea to your teacher to ensure that your approach to writing the report is permissible.

Choose an original topic

If you make a report for classmates, choose an original and related topic. If you are the third person to make a report, chances are your classmates are no longer interested. To avoid repeating topics on the report, ask your teacher what topics your classmates have chosen.

Remember, you can change the topic

If after starting research on a chosen topic and you feel you cannot find information about the topic, or the topic is too broad, you can always change the topic, as long as you don’t start it the day before the assignment is collected.

If you feel the topic is too broad, choose a specific part of the topic as the center of the report. For example, if you want to make a report on the World Fair (international public exhibition), but realize that there are too many things to discuss, and too many variations to discuss as a whole, choose one particular exhibition, for example the Panama-Pacific International Exhibition (Panama -Pacific International Exposition), to be used as a report.

Conduct Research Topics

Do a research topic. Make sure you have the correct number of references for your report (the guideline should indicate how many references your teacher expects).

If you make a report about a certain person, investigate his life, how was his childhood? What important thing has he done? What is family life like? If you make a report about a particular event, look for other events that caused the event that you will make the report to, what actually happened during the event, and what are the consequences of that event.

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Visit the library

The library is a good place to look for information. Look for books or materials related to your article in a library database. If you experience difficulties, ask the librarian to ask for help. If you find a good book that covers your topic well, look for references used by the author (generally written at the back of the book). These references usually have even more useful information.

Be sure to take references from the Internet that can be trusted. If using the Internet to find information about your topic, always make sure to double check the facts that you find. Keep using information collected by experts known in your field of study, government representative websites, and scientific journals. Try to avoid forums and other references that do not have reliable sources.

If you write a report about a specific person, company or place, look for their official website.
Record all information found. Write down every reference you use. Write down all the information that you find in the reference (for example the author, date of publication, publisher / website, city of publication, page number where information was found, and so on) so that later you can easily create a bibliography.

Initial Phase of Report Writing

Make a thesis statement

Thesis statement is the statement or main idea of ​​your report. A thesis statement summarizes what you want to prove in the report to the reader. All topic sentences from the next paragraph must relate to this thesis statement, so make sure it is general enough to cover all thoughts throughout your essay.

If you only make a report about a topic, make a thesis statement that does not contain information based on opinion. If you make a thesis statement that is intended to influence the reader about a topic, or is intended to do an in-depth analysis of a topic, the thesis statement must contain the reasons you want to prove in the essay.

Example thesis direct report statement (statement 1): The three main halls of the Panama-Pacific International Exhibition are filled with modern works from that period and are an excellent illustration of the innovative spirit of the Progressive era.

Example thesis of a persuasive or analytical report (statement 2): The Panama-Pacific International Exhibition is intended as a celebration of the spirit of the Progressive era, but actually contains elements of deep racism and the principle of supremacy of the white nation that most visitors choose to ignore or celebrate.

Make a frame of mind

A mind frame will help you visualize the form of a composition. The mind frame can be a list, a collection of ideas, or a concept map (graphical depictions that show the relationships between various concepts, with the aim of better organizing and organizing knowledge). Start with a thesis statement and then choose three main ideas related to the thesis statement that you want to discuss in your essay. Write down the details of each idea.

The main idea must support your statement thesis. Both must be evidence that supports your reasons.
Examples of main ideas for statement 1: Exhibition at Court of the Universe, Exhibition at Court of the Four Seasons, Exhibition at Court of Abundance.

Determine the report format

The structure of your essay depends on the topic. If you write a report about someone, then what makes the most sense is to arrange the report chronologically.

For statement 1, the report will be prepared as a space guide at the exhibition. The report will discuss the main exhibits in each of the main buildings at the exhibition (Court of the Universe, Court of the Four Seasons, and Court of Abundance).

Write an introduction

The introduction is the part where you mention the topic and write a thesis statement. The introduction must be interesting but not superficial, and the aim should be that the reader is interested in reading the contents of your report.

You should provide some background information on the topic and then write a thesis statement so that the reader knows what the report is discussing. When you make a revision, be sure to see the first word in each sentence and try not to repeat the words.

Write paragraphs

Paragraphs are the parts where you express evidence that supports the thesis statement. Each paragraph consists of topic sentences and evidence that supports the topic sentence. The topic sentence introduces the main idea of ​​the paragraph and reconnects the paragraph with the thesis statement.

For reports on someone, topic sentences can be in the form of sentences such as, “Toni had a difficult childhood, which shaped her personality at this time.” Of course you have to provide more information relating to the person you are reporting.

Give support to the topic sentence

After writing the topic sentence in the paragraph, provide evidence found from your research that supports the topic sentence. This evidence can be in the form of descriptions of things that have been mentioned in the topic sentence, sentence excerpts from experts in the field, or in-depth information about the topic that has been written.

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For the topic sentence written above about the Court of the Universe, the paragraph must proceed by mentioning the various different exhibits that exist at the exhibition, and thus also proving how the Court of the Universe represents the meeting place of Eastern and Western countries.

For reports on someone, you must provide evidence that proves that Toni had a difficult childhood and that her experience made her a famous person.

Write a conclusion

This paragraph summarizes the thesis statement again, and writes your final thoughts on the topic. This section should repeat the conclusions the reader can draw from your report.

Mention reference sources

Your teacher or professor should have told the writing style of the essay used to write the essay. Format the citation of the sentence you are using, and likewise in the bibliography.

Format your report

Try to follow the formatting instructions from your teacher in writing. If he does not provide certain formatting instructions, choose the neat and best format. The format for academic reports varies, but you can use Times New Roman font size of 12, line spacing of 1.5 (1.5 lines spacing), left edge border of four centimeters and other border boundaries of three centimeters.

Complete Report

Read your report from another person’s point of view. Is the subject you are writing about clear? Do all the evidence support your statement thesis? If you are the first person to read the report, do you feel you can understand the topic after reading the report?

Ask others to read your report

Asking other people’s opinions will help to make sure your subject matter is clear and your writing doesn’t sound rigid. Ask the person, does he understand what you write in the report? Are there things that he thinks you should add or remove? Are there things he will change?

Check report

Check for spelling, grammar, and punctuation errors. Are there any strange sentences that you can better rewrite?

Read your report aloud

Reading aloud will help you identify parts of the report that might sound strange (for example, sentences without pause).

Save your report for several days

If you have time to save the report and clear your mind before conducting a report check, that’s a good thing to do. Not thinking about the report will help you find more errors and parts that don’t make sense when you re-examine it.


  • Don’t delay your research until the last minute
  • Reporting can take longer than you think, especially when you start spending time on colors, photos, borders, titles, etc., and that can only be done after the information is written correctly
  • Focus on the main idea that you want to convey
  • Make sure the idea has been discussed well from the beginning
  • Don’t copy other people’s work
  • It not only shows that you are lazy, but also plagiarizing which is against the law
  • When writing, assume your readers know nothing about it
  • Add details and definitions to topics in the report
  • Be sure to rely on more than one reference for your information


This article was prepared by a team of trained editors and researchers who ensure its accuracy and completeness.

Those are some things you can learn about how to make a report. Some of the above you can apply in making all types of reports ranging from activity reports, reports of workers, and so on. In making a report, you must pay attention to every detail starting from the relevance to the topic, the completeness of the report, to the references used.

Hopefully after this, you can make a good and correct report and the contents can be useful for many people. That’s all, hopefully useful!

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