Best Ways to Manage the Stock Business (Inventory) Cafe Business

How to Create A Good Inventory?

Inventory of goods (inventory) and materials is one of the most important cogs in the cafe or restaurant business. From this inventory you can carry out the process of making food and drinks to serve customers. Even through inventory also you can find out what the most ordered menu, namely by checking the amount of inventory stock of goods.

Step 1: Know the type of inventory

Inventory management will be easier to do if you classify the types of goods or raw materials first. In general, this type of inventory is divided into three.

First, based on its purpose, the types of inventory in the cafe business are usually divided into three, namely:

  • Inventories for sale

Inventory for which storage is intended for sale, for example food and beverage stocks

  • Assistants

Supplies that are used to supplement the products sold, for example spoons, forks, and tissues.

  • Inventories for the production process

Inventories used for the production process, for example cooking oil, sugar and salt.

Second, based on how it is stored, the inventory for the cafe business is classified into five, namely:

  • Fruits and vegetables

Usually as a base and complement, stored in the refrigerator.

  • Chiller items

Supplies of food items that are not frozen, but must be stored cold, for example drinks.

  • Frozen goods

Materials stored frozen in a freezer, for example meat.

Best way to manage the stock business Inventory Cafe Business

Best way to manage the stock business Inventory Cafe Business

  • Dessert and soup

Stored in the refrigerator and served immediately

  • Warehouse goods

Stored in a warehouse, can be finished goods, work in process, raw materials, staples, auxiliaries, and maintenance materials.

Third, based on the cycle rotation, the inventory for the cafe business is grouped into two, namely:

  • Fast moving

Inventory of goods whose demand period is relatively fast for operational needs, such as memorandum books and foodstuffs.

  • Slow moving

Inventory of goods whose demand period is relatively slow, for example serving equipment such as plates and bowls.
Collect Cafe Inventory Data

After classifying the type of inventory according to the explanation above, it’s time to collect your inventory data as completely as possible. This is very important to do to facilitate the activities of receiving, storing, and removing goods from inventory. Data collection must be done accurately because it will be the basis for determining further inventory figures. Make sure the amount of goods in the warehouse matches the data.

Step 2: Forecasting

In this case, what is meant by forecasting is to make estimates of the number of items that you will add to the warehouse. You can see sales data in the previous period for forecasting.

For example, say you used 50 kg of beef per month for the past twelve months. Well, most likely you will also need 50 kg of beef for the next month. On the other hand, you need to consider special moments that can affect supply demand, for example at Christmas or Eid. At Christmas, for example, demand can increase because many people want to celebrate in your café.

Separate Old and New Goods

If you still have some old stock in the warehouse, it is recommended that you remove it first before entering a new stock. For example, when doing forecasting, it turns out there is some stock of goods or inventory that you have to spend. Well, you should remove the stock that is the oldest age first, what else if there is a stock that can be stale like milk or fruit. This step can help you to avoid such losses.

Check Back Before Items Are Stored

Already know how much stock should be added? Do not immediately rush to store it in the warehouse. Re-check before entering it. Checking will help you find out if there are items that are experiencing defects, incorrect production, or other problems. If defective goods are found, collect them in one place and give a sign regarding the defect information.

All Best Ways to Manage the Stock Business (Inventory) Cafe Business Frequently Asked Questions (FAQs)

Anyway, you may have several questions about the Best Ways to Manage the Stock Business (Inventory) Cafe Business properly. You should keep your questions while we have provided the answers below. Yes, there are some popular questions about manage your business stocks that we got from the readers. With no talk too much, here the lists are:

What is stock control procedures?

Well, before you continue the explanations about managing stock business cafe details, it should be good if you get more information about what stock control procedure is. Anyway, it is monitoring and managing the amount of stock either on the selling floor, or in storage at any given time. The main purpose of stock management is to increase the store’s profit by ensuring that suitable levels of stock are in the store at all times.

How do you manage stock in a store?

Then, you have to follow some steps when you want to manage your stock in a store. With no worries, you can follow step by step below:

  1. Check all stocks inwards
  2. Store your stocks wisely
  3. Create clear labels for each product
  4. Keep track of expiry dates
  5. Don’t compound problems
  6. Set threshold stock levels
  7. Manage returns effectively
  8. Always keep an eye on stocks.

What is stock of goods in business?

Well, we have not shared any related words about stock of about to maximize your opportunity to manage your stock inventory. Anyway, Stock of Goods is refers to the goods on hand which is to be sold to customers. In that situation, stock means inventory. The term stock is also used to mean the ownership shares of a corporation.  The owner of the corporation’s common or preferred stock is known as a stockholder.

What are the 4 types of inventory?

There are four types of inventories and those are  raw material, work-in-process, finished goods, and MRO goods.

Why is stock control important?

Guys, you should believe in that controlling and managing your company’s inventory gives the best impact on your company’s improvement. Yes, it has several benefits for you such as maintaining a stock of raw materials, business supplies, works in process and finished products to create products and function on a day-to-day basis. Companies use stock control to maintain an appropriate level of materials on hand to meet customer demand.

Simple Ways to Manage Stock in Warehouse Goods

As one of the special facilities that are fixed, the warehouse is designed to help achieve the target level of good service with the lowest total cost. The warehouse also becomes a logistics system of a company that functions to store products and provide information about the status and condition of the material / products stored until the goods are requested according to the production schedule.

Speaking of production schedules, of course in the warehouse you will get to know the term Warehouse Management which means an order to manage warehousing and distribution of goods so that the goods stored remain in good condition and distributed to the requesters or customers at specific times and the right amount.

The benefits of warehouse management include maintaining the quality and quantity of logistics and equipment, structuring logistics and equipment, improving distribution services, providing accurate, actual and accountable data and information, easy access to control and supervision, and disciplining administrative processes.

Management of goods in the warehouse if simplified is indeed a place to receive, store and remove goods from a company. However, that does not mean it can be easily done. There are some special tricks that you need to pay attention to so that the management of goods in this warehouse can be done easily as follows:

Have a Storage Warehouse

When you want to organize and manage stock in a warehouse, make sure you have prepared a special place to store your stock. Although your business is still quite small, you should have prepared a special place to hoard the stock.

If it is not enough, you can use a storefront, warehouse shelves, and also use used items such as cardboard to store inventory of your merchandise.

Prepare data as accurately as possible

The main points that you will certainly use and need in all matters relating to management are of course the data as accurate as possible. When you want to start managing stock in warehouses, make sure you have assigned a special person responsible for carrying out all types of records, such as recording incoming and outgoing stock.

In the case of collecting data, a person responsible for recording, he can also be assisted with a support program so that the resulting record is more accurate. The purpose of this is to make sure you know in advance the data from the previous period, then determine the marketing targets and sales forecasts for the current period.

Even though some distributor or manufacturer companies already use the pre-order system and incoming order data is used as a basis for determining inventory figures. In order to expand the distributor business that comes in, you also need to have discussions and consult more deeply with the marketing team when you want to determine your inventory stock figures.

Make Inventory Forecast

After you have collected input and output data of goods, the next step that you must take is to make a forecast or estimate of stock inventory in the form of how much inventory is needed in this period. This is not an easy step if you have sales of various types of products.

This becomes difficult because in this step you must determine the amount per item that you are. This calculation will be easy if your business is assisted by an integrated sales and inventory management system. Through this system you can make your stock management in a concise and complete manner, ranging from reducing, adding, and moving stock can be controlled better.

In warehouse management, you also have to make a schedule regarding the inventory of the item. In other words, you have to determine the inventory purchase schedule and the inventory schedule for when you want to leave the warehouse.

Provide a Code on Each of Your Items

Giving a code on each item will greatly help you when selling goods. So that you and the customer are not confused when making a transaction. For example, if a customer buys clothes with a green HJ code, then you as a seller will immediately understand what the customer is asking and ordering.

If your goods are not given a code, the transaction will be even more difficult and can reduce your company’s image in the eyes of customers. In addition, the code will also help you when arranging goods in your own warehouse.

Simply put it like this, if you have an inventory of 50 clothes with the code 001-050, then you can make 5 boxes or boxes with each box containing only a sequence of codes. Code 001-005 is in box I, code 006-010 is in box 2, and so on. Well, when there is a customer who ordered goods with code 003, then you only need to go to box number 1, practical and easy right?

Separate New Stock and Old Stock

Mixing up new and old stock will only make you confused when you record and check the stock. When there are these two items, it helps you separate the old stock and new stock, so you can easily find out how many old stocks were sold and not yet sold. You can also provide a special place for your new stock to avoid mixing new and old stock items.

Make a Check Before the Item Stored

The next step is to ensure that you always check the item before putting it in the item rack, this check can you do before giving the code. So you can find out whether or not there are items that are recorded in the stockpile of your goods.

This check can also help you which items have defects, production errors, and other errors before you decide to save them. Especially for defective items, you can collect them into one other place and don’t forget to also give a sign or a small note about which part of the defect or other information.

Especially for you who are a reseller seller, you can return the item to your supplier or supplier. However, if you produce your own merchandise, you should not sell items in a defective condition.

Carrying out Routine Recording

Inventory records are routinely carried out every time goods enter, move places, and items come out. You can stock inventory on a regular basis as needed to assist you in managing stock in the warehouse. Stock taking is a periodic process carried out to calculate the physical merchandise and inventory that is actually owned by a business, and then the results are compared with the amount in the inventory record.

You can also use the online cashier system offered to record inventory regularly. Through the system, you will get regular sales reports, understand sales trends, and also a system that can store all data stored securely in the cloud, so you can access it anytime and anywhere during an internet connection.

Although there is no internet, you can also access it without the internet. Because this system will automatically synchronize your data when it is re-connected to the internet. Practical and easy right? Now those are some simple ways you can do to manage stock in your own warehouse. In managing goods in the warehouse, you also need some analysis to avoid you from things that are detrimental. The analysis is in the form of:

  • Make sure you know and know the type of merchandise that is stored and how to care for it
  • Implement administrative and documentation systems that are able to monitor the flow of out, in, and adding to your stock
  • Define ways and procedures for storing, so your goods can stay in the warehouse prior to shipping or customer requests
  • You can apply a random check system, either daily or weekly, if the stock of goods stored consists of several types of goods.

When you want to be able to analyze all of these things, now it has provided special services to make inventory management of your business property. You can access the online and also offline, so it can make it easier for you to find out all the data, including sales transactions in real-time without a single transaction being missed.

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